For grantees and pass-through entities
Every subrecipient checked. Every check on the record.
Before federal money flows down, you verify the subrecipient is not suspended or debarred. If your evidence of that verification is a screenshot, replace it: federal.contractors monitors your subrecipient list, runs the check every morning, and seals each one into a record you can produce years later.
The requirement
Written down in the CFR, tested in the audit.
2 CFR 200.332(a) and 2 CFR 180.300
Verify each subrecipient
Before making a subaward, a pass-through entity must verify that the subrecipient is not excluded or disqualified. Checking SAM.gov Exclusions is one accepted method.
2 CFR 200.318(h) with 2 CFR 180.300
Responsible contractors only
Recipients and subrecipients must award contracts only to responsible contractors. For covered transactions, 2 CFR 180.300 separately requires verifying that the party is not excluded or disqualified. A dated SAM.gov exclusion check documents that verification, not the full responsibility determination.
Single Audit
The item gets tested
The OMB Compliance Supplement makes suspension and debarment verification an audited item at the tens of thousands of entities filing a Single Audit each year. The packet documents the verification itself: when each check ran, the dated extract it ran against, and a sealed record you can produce to show it.
The subrecipient verification checklist walks these decision points with eCFR citations and the evidence worth retaining.
The compliance file
From subrecipient list to Single Audit binder.
01
Start from public reports
Enter your UEI or legal name. USAspending and Single Audit filings can suggest subrecipients already reported against you. You confirm each match and complete the roster from your own records because public reporting is partial.
02
A sealed record per subrecipient
Each subrecipient is checked when monitoring starts and every morning after against the latest successfully validated SAM.gov Exclusions public extract available to that check. Every record separates the check time from the source as-of and retrieval times.
03
Alerts and the monthly digest
If a subrecipient's status changes, the alert lands in your inbox. Once a month, a digest states what was checked and what changed, even when the answer is nothing. That email is itself a dated trace of the monitoring.
04
The packet for the audit binder
On your audit-year boundary, one sealed packet: the monitored subrecipients with their monitoring dates, every SAM.gov check that ran in the period, registration records, and dated records of Single Audit filings checked against the Federal Audit Clearinghouse. An empty FAC result does not determine whether a filing was required, due, or late.
Each subrecipient is monitored by its Unique Entity ID (UEI). Names and CAGE codes resolve that identity when you import a list, and a valid UEI does not need a profile in this site's public directory. Sign in free, without a card, and paste your actual subrecipient list: the import preview separates rows that resolve exactly from rows you must confirm and rows that match nothing, and the free allowance monitors three entities while you evaluate.
Where SAM.gov ends
A free SAM.gov search already satisfies the rule.
2 CFR 180.300 is satisfied by checking SAM.gov yourself. What we sell is the documentation: checks that run daily without consuming staff time, permanent records that outlast personnel turnover, and a packet that collects a period's diligence into one document. A record is evidence of diligence, not a verdict, and we do not determine eligibility. The methodology page states exactly how checks work and where their limits are.